About BSPHO

The Belgian Society of Paediatric Haematology and Oncology (BSPHO) unites the recognised Belgian centres in paediatric haemato-oncology and their professionals to share expertise and knowledge to improve treatment and patient care in childhood cancer.

Function

The Belgian Society of Paediatric Haematology and Oncology (BSPHO) is looking for an enthusiastic, Dutch-speaking professional for a versatile administrative role. This position is part of the expansion of the BSPHO secretariat and involves a mix of administrative, financial, and communication responsibilities. The Administrative Assistant will work closely with the CEO in a dynamic and impactful environment, contributing to improving childhood cancer care in Belgium.

Key Responsibilities

• General administrative support:
• Managing emails, calls, timesheets, standard templates, etc
• Scheduling meetings, taking minutes and managing RIZIV accreditation
• Preparing, formatting, and proofreading documents (reports, presentations, contracts, etc.)

• • Maintaining and organizing digital and physical files
  • Managing BSPHO membership (directory, membership invoices, etc.)
  • Supporting team members with various administrative needs

• Financial & HR Support:

• • Processing invoices and expense reports
  • Supporting budget tracking and assisting in the preparation of financial reports
  • Assisting with HR documentation

• Communication tasks:
• Manage website content and access
• Create content for BSPHO’s various materials (website, newsletters, social media...) tailored to our members, donors, and the general public
• Assisting in event planning and logistics

Profile

• Native-level Dutch and excellent command of English (French is a plus)
• Educational background in administration, communications, or a related field
• Some initial experience in an administration or a communication role
• Strong proficiency in office tools such as Word, Outlook, Teams, Excel, etc
• Knowledge of communication tools (web, social media, and newsletter platforms)
• Strong organisational skills and attention to detail
• Creativity and independence
• Team-oriented with good interpersonal skills

The Offer

• Permanent, part-time contract (50% to 80%, depending on the candidate’s profile)
• Competitive salary based on experience
• Lunch vouchers
• Hospitalisation insurance
• Mobile phone subscription and laptop
• Extra-legal holidays
• A flexible teleworking arrangement
• A monthly teleworking allowance
• Public transport subscription
• Opportunity to join a motivated, dynamic team
• A supportive work environment with the freedom to be creative
• The opportunity to be part of an association making a real and meaningful impact on childhood cancer care